Privacy Policy
Your privacy is important to us
The University of Chicago Booth School of Business (Chicago Booth) has created this Privacy Notice to explain why we collect particular information and how we will protect your personal privacy when you visit our websites, or otherwise engage with Chicago Booth (e.g., admissions/recruitment, delivery of educational programs, student services, research, public and private events) including through our London and Hong Kong campuses.
The following discloses our information collection, use, storage and other data processing practices for Chicago Booth.
Because we want to demonstrate our commitment to your privacy, this Privacy Notice provides the following information.
1. SCOPE OF THIS PRIVACY NOTICE
Chicago Booth is a part of the University of Chicago (University), a global educational institution, with affiliated entities, business processes, management structures, and technical systems that cross international borders.
This Privacy Statement applies to Chicago Booth activities described above, as well as Chicago Booth websites, domains, services, applications, and products. Please note that certain Chicago Booth programs, products, or services may provide an additional privacy notice or statement that supplements this Privacy Notice.
Privacy practices related to Chicago Booth alumni and development activities are addressed in a separate privacy notice, maintained by the University’s Office of Alumni Relations and Development. To access this notice, please click here.
2. COLLECTION OF PERSONAL INFORMATION
Personal information is any information that personally identifies you or from which you could be identified. This may include your name, physical address, telephone number, email address, social security number or other numerical identifier and IP address.
Chicago Booth may collect your personal information through your access and use of websites, web-based applications (e.g., inquiry forms, student applications, event registration, surveys), or mobile applications, during conversations or correspondence with Chicago Booth representatives, or when you complete an online application or inquiry form.
PROCESSING OF SPECIAL CATEGORIES OF PERSONAL DATA
We also may request you provide other personal information from time to time (known as special categories by GDPR), such as your race/ethnicity, health information, sexual orientation, criminal history (if any), etc. If collecting such information, consent will be obtained as appropriate.
LINKS TO OTHER SITES
Chicago Booth sites contain links to websites maintained or controlled by other parts of the University or third parties. Please note that when you click on one of these links, you are entering another website for which separate privacy practices and policies may apply. We encourage you to read the privacy-related information on the non-Chicago Booth sites, as their policies or practices may be different than ours.
WE USE VARIOUS TECHNOLOGIES TO COLLECT INFORMATION
SOCIAL NETWORKING SITES
We may collect information about you in connection with social networking sites in several ways, such as:
- When you sign in to our website or application using a social networking account, such as a Facebook account.
- When you use one of our apps on a social networking site or choose to join (or “like”) one of our social networking pages on a social networking site (such as the Chicago Booth Facebook page).
In these situations, the social networking site may make some information about you available to us. Please see the privacy policy for the social networking site to learn more.
- When you interact with one of our social networking pages or content, we may use cookies to learn which links you clicked.
- When you make information publicly available on your social networking page, we may collect that information. To learn more about the privacy practices of a social networking site on which you interact with us, please refer to the privacy policy for that social networking site.
INTERNET PROTOCOL ADDRESS
We collect an IP address from all visitors to our site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, administer our site, analyze trends, gather broad demographic information for aggregate use in order for us to improve the site, and deliver customized, personalized content. In some case we may use your IP address to customize content based on your location.
SOCIAL SHARING
If a user elects to use our referral services (social share, tell a friend, etc.) to inform others about our site, we may ask for the friend’s name and email address. Chicago Booth may send the friend a one-time message inviting him or her to visit the site. Chicago Booth stores this information for the sole purpose of executing this one-time email.
MESSAGE BOARDS
If you post, comment, indicate interest or complaint, or share personal information, including photographs, to any public forum on a Chicago Booth site, social network, blog, or other such forum, please be aware that any information you submit can be read, viewed, collected, or used by other users, and could be used to contact you, send you unsolicited messages, or for purposes over which neither you nor Chicago Booth have control. Chicago Booth is not responsible for the personal information you choose to provide in these forums.
We will not facilitate the merging of your personally identifiable information with non-personally identifiable information collected through any advertising product or feature unless we notify you, and obtain your consent to, that merger.
ONLINE PAYMENTS
We may collect credit card information from you for your application fee. A reputable third-party financial institution handles our credit card transactions.
Whenever you transmit credit card information and other personal information through our site, the numbers and letters are scrambled using encryption technology.
3. HOW WE USE AND SHARE YOUR INFORMATION
PERSONAL IDENTIFIABLE INFORMATION
Chicago Booth collects, stores, uses and otherwise processes personal information that you provide to us and information we collect about you to facilitate and manage your relationship (e.g., applicant, student, alumni, visitor) with Chicago Booth and better serve you during your engagement and interaction with Chicago Booth. In addition, Chicago Booth and the University may process your information in furtherance of other legitimate interests, such as
(i) to analyze and improve our operations and processes,
(ii) for outreach and marketing efforts,
(iii) to conduct general research,
(iv) when you choose to join programs such as events, clubs, or volunteer activities that are open to broader audiences, your contact information may be made available to participants in those programs, with the goal of facilitating contact among participants,
(v) we are proud of our alumni and will publish alumni names, photos, and degree information (year, school, field of concentration, and dissertation title) from time to time either on one of our Chicago Booth web or social media sites,
(vi) your Chicago Booth experiences, additional education information, and personal information such as address, telephone, email, spouse, and children may be included in Chicago Booth’s community directories. These directories are made available to other alumni, students, faculty, and staff to facilitate contact among members of the community,
(vii) to fulfill other University responsibilities or purposes or
(viii) to provide services to you.
If we seek to use or process your information for a purpose not outlined in this Privacy Notice, we will request your prior consent as appropriate. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information below.
THIRD PARTIES
We may disclose your information to third parties as follows:
Third-Party Service Providers and Partners: At times, Chicago Booth will use third parties to process your information on our behalf, for example, to provide services, analysis, research and development, optimization, and other internal purposes, including, without limitation, to compile usage data.
University Affiliated Programs: We may share your information with third parties that are affiliated with the University for the purpose of contacting you about goods, services, or experiences that may be of interest to you.
Research and Studies We may share your information with third parties to provide services, analysis, research and development, optimization and other internal purposes, including, without limitation, to compile usage data. We require these third parties to comply strictly with our policies and require that they don’t use your personal information for their own business purposes without your consent. Required by Law: We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.
Emergency Circumstances:We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.
Consent: We may seek your consent to disclose your information to third parties if we are required to do so. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information below.
De-Identified and Aggregate Information: We may use and disclose information about our applicants in de-identified or aggregate form without limitation.
International Transfers: Your personal information may be transferred to, stored, and processed in a country (such as the United States) that is not regarded as ensuring an adequate level of protection for personal information under the laws of your country.
Where required by law, we have put in place appropriate safeguards (such as contracts) when transferring your data internationally to ensure your personal information is adequately protected.
Occasionally, we may contract with a third party to communicate on our behalf to the third-party’s contacts. We don’t collect email addresses or contact information from these third parties, and we don’t have access to their mailing lists.
We may provide third party mailers with a suppression list of contacts to exclude from their email distribution list. In this situation, the third party doesn’t have permission to keep or market to contacts contained in these suppression lists, or to use them in any way other than as a suppression list for a mailing they are providing on our behalf.
Other than as described above, we will not share your personal information with any third parties.
4. HOW YOU CAN CONTROL YOUR DATA COLLECTION
You can use Google Ads Settings (http://www.google.com/settings/ads/anonymous?) to manage the Google ads you see and opt-out of interest-based ads. Even if you opt-out of interest-based ads, you may still see ads based on factors such as your general location derived from your IP address, your browser type and recent, previous searches related to your current search.
You can also opt-out of anonymous website and/or application traffic behavior by clicking on the following opt-out privacy links:
- Adobe Analytics Opt-Out: http://www.adobe.com/privacy/opt-out.html
- AddThis: http://www.addthis.com/privacy/opt-out
- CrazyEgg Opt-Out: https://www.crazyegg.com/opt-out
- Facebook: https://www.facebook.com/full_data_use_policy
- Google Analytics Opt-Out:https://tools.google.com/dlpage/gaoptout
- Marketo Opt-Out: https://www.chicagobooth.edu/privacy-notice
- Optimizely: https://www.optimizely.com/privacy
- Salesforce: https://www.salesforce.com/company/privacy/
You may specifically opt-out of data being collected and used by Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
You can also opt-out from email communication by following the opt-out instructions included in such email newsletters and promotions.
5. CHILDREN’S PRIVACY
Chicago Booth does not knowingly collect information from children as defined by local law, and does not target its websites or mobile applications to children under these ages. We encourage parents and guardians to take an active role in their children’s online and mobile activities and interests.
6. DATA RETENTION
The need to retain data varies depending on the type of data. Chicago Booth will retain your personal data as long as necessary for the purpose of processing (e.g., record of attendance, archival, data analysis). We may also retain and use your information in order to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our agreements.
7. ACCESS TO AND ACCURACY OF YOUR INFORMATION
Chicago Booth strives to keep your personal information accurately recorded. We have implemented technology, management processes, and policies to help maintain data accuracy. Chicago Booth provides individuals with reasonable access to personal information that they provided to Chicago Booth and the reasonable ability to review and correct it. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as requiring a password and user ID, before granting access to your data. To view and change the personal information that you directly provided to Chicago Booth, you can return to the web page where you originally submitted your data and follow the instructions on that web page, or use your CNET ID where enabled.
8. INDIVIDUAL RIGHTS
Various jurisdictions grant individuals rights regarding their data, including:
- the right to request access to your information held by the University;
- the right to have inaccurate or incomplete personal data rectified;
- the right to erasure of your information, provided there is no legitimate reason for the University to continue to process or retain the information;
- the right to restrict processing of your information in specific situations;
- the right to request provision of some elements of your information;
- the right to object to processing of your information, including to send you communications that may be considered direct-marketing materials;
- the right to object to automated decision-making and profiling, where applicable.
All requests to exercise any of these rights should be made to the contact information below.
9. SECURITY
Chicago Booth takes seriously the trust you place in us. All information provided to Chicago Booth is transmitted using SSL (Secure Socket Layer) encryption. SSL is a proven coding system that allows your browser to automatically encrypt, or scramble, data before you send it to us. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of the information, Chicago Booth utilizes reasonable and appropriate technical and administrative procedures to safeguard the information we collect and process. We protect account information by placing it on a secure portion of our website that is only accessible by certain qualified employees of Chicago Booth. Unfortunately, however, no data transmission over the internet is 100 percent secure. While we strive to protect your information, we cannot ensure or warrant the security of such information. We strongly advise you not to share your password with anyone.
10. CONTACT INFORMATION
If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this site, you can contact:
The University of Chicago Booth School of Business 5807 S. Woodlawn Ave. Chicago, Illinois 60637
You can also send an email to: privacy@ChicagoBooth.edu
11. CHANGES TO THE PRIVACY NOTICE
Changes may be made to this Privacy Notice and personal information may be used for new purposes. When significant changes are made to our privacy practices, they will be disclosed here. For your convenience please refer to the last updated date.
TERMS AND CONDITIONS
Program Fees
Program fees listed in the catalog, in the individual program brochures, and on our web site are subject to change and payable in advance.
Payment Policy
Payment is due prior to program commencement and prior to accessing the program platform.
Installment Payment Conditions
We offer the option to make your payment in two installments:
- 1st installment: 65% of the full amount, to be paid upon registration.
- 2nd installment: 35% of the full amount, to be paid within thirty (30) days of the first payment or, at the latest, twenty (20) days after the start of the program—whichever date comes first.
Cancellation Policy
You may request a refund if you communicate your withdrawal before the program's start date. However, an administrative fee of $300 USD will be deducted from the total amount paid. Refunds will be processed using the original payment method. No refunds will be issued after the program has started. Additionally, if an application fee was paid, it remains non-refundable, and participants are still subject to the administrative fee.
Transfer Policy
You have the option to transfer your registration to the next scheduled online program up to twenty-one (21) days following the program start by paying an administrative fee of $300. Please note that requests made after that period will not be considered, and the maximum number of times you can postpone your attendance is once. Cohort changes requested for medical reasons or due to force majeure communicated within the first twenty-one (21) days from the beginning of the cohort are exempt from payment of the administrative fee of $300 USD. This exception applies provided the request is communicated within the corresponding period by email and supported by the corresponding documentation (medical or other reports). Once the application is received, the academic committee will decide whether the request is approved. All notifications of cancellations and transfers must be submitted in writing to Chicago Booth Executive Education. Chicago Booth Executive Education, at its sole discretion, reserves the right to limit enrollments or cancel a program regardless of acceptance status. In the unlikely event of a program cancellation, paid program fees will be refunded. Chicago Booth is not responsible for any expenses accrued by the program registrant. To make a request for a cancellation or transfer, please contact the Executive Education office at boothsupport@globalalumni.org.
Photo & Video Rights
Photo rights – The University of Chicago reserves the right to use photos and video taken during seminar activities for promotional purposes. Audio/Video – Participants are not allowed to transcribe or record Executive Education programs in audio or video format unless they receive advance approval, in writing, from the instructor or dean. Such permission is typically granted only in connection with the accommodation of a tudent’s disability, and all such approved recordings are for personal use only and may not be duplicated, file-shared, sold, or distributed. More information about the University’s policy regarding Audio and Video Recording on Campus is available on the University’s website. All inquiries should be directed to exec.ed@ChicagoBooth.edu. The University of Chicago reserves the right to change without notice any statement in this bulletin concerning, but not limited to, curricula, programs, faculty, tuition, fees, policies, and rules. If program or curriculum changes take place after you commence the program, we will make every effort to implement the changes in your best interest.
Terms and Conditions (“Terms”) for Open Enrollment Online Programs (“Programs”) of Global Alumni Corp., and its affiliates (“Global Alumni”).
Client wishes to offer to one or more of its employees (“Employees”) access to certain Open Enrollment Online Programs with educational and training purposes (“Services”), delivered by Global Alumni in partnership with leading universities (“Universities”) on the terms and conditions set out or incorporated herein:
1. Fees
All payments made by Client shall be without deduction of taxes, fees or other charges. Invoices must be paid within 15 days from receipt uanless Parties agreed something different in writing. Client has 5 days from the receipt of the invoice to dispute it in good faith. After 5 days, the invoice will be deemed accepted. In case Client does not comply with the agreed payment conditions, full payment shall become immediately due and Employees shall not be allowed to access the Program until such payment is made. Certificates shall not be issued until payment in full is made. Client acknowledges and agrees that cancellation, or deferral of an enrollment (i) prior to the start of the Program will result in a penalty of US$ 300 per Employee, and (ii) from the day of Program’s commencement shall not entitle Client to refund and all amounts due must be paid within five (5) business days.
2. Representations and Warranties
Client represents, warrants and undertakes to Global Alumni as follows: (i) It has the authority and power to enter into the Terms; (ii) It will use commercially reasonable efforts to cooperate in connection with the Services; (iii) It has the authorization from its Employees to disclose their personal information to Global Alumni for the purposes of the Services; (iv) It has the authorization from its Employees to receive information from Global Alumni regarding their progress and results during their participation in the Programs and (v) It shall, and shall ensure that its employees, will, comply with all applicable laws in force regarding the Services, including the Anti-Bribery and Anti-Corruption.
3. Intellectual Property
1. Intellectual Property Rights means all patents, patent applications, business processes, data rights, trademarks, service marks, trade names, know-how, Program Content (meaning, with respect to each Program, (l) name, (2) overall design, including the learning objective for each lecture, the sequencing of lecture topics, and the length of lectures, (3) syllabus, (4) any reading list, (5) any lecture notes, (6) any other materials prepared or procured by university partners for distribution to Participants, and (6) content of any lectures or other presentations delivered and the medium on which such Program Content is loaded, such as a videotape), and copyrights; legally protected trade secrets; and other proprietary rights under applicable law including, without limitation, license rights relating to intangible property; and divisions, continuations, renewals, reissues and extensions of the foregoing now existing, or hereafter filed, issued or acquired, arising or enforceable under United States law or the law of any other jurisdiction or international treaty regime. All Intellectual Property Rights, in and to all documents, work product, Program Content, and other materials used in connection with delivering the Services (collectively, the “Deliverables”), except for any Confidential Information of Client, shall be owned by Global Alumni or University. All rights and benefits resulting from the Intellectual Property Rights and Deliverables covered under this Terms shall belong to Global Alumni and/or the respective University. Client and Employees shall only use such Deliverables within the scope of self-learning and shall not disclose the Deliverables or information contained therein to any third party, or distribute or publish such Deliverables in any way, or infringe upon the Intellectual Property Rights of Global Alumni and/or the respective University in any manner.
4. Confidentiality
1. Neither Party shall divulge or communicate to any person or use or exploit for any purpose Confidential Information (understood as all information, know-how and data of a confidential nature which the Parties have obtained under, or during the delivery of the Services, including but not limited to the Programs), and shall use its best efforts to prevent its and its affiliates, employees or agents from so acting. No Confidential Information shall be reproduced, copied, published, or disclosed to any third party, without the prior written consent of the disclosing Party.
5.Term and Termination
The Terms are effective for one year from the date the invoice is received and accepted by Client (the “Term”). Either Party may terminate this Agreement (i) at any time by providing the other Party no less than one (1) month’ prior written notice, (ii) with immediate effect by giving the other Party fifteen (15) days’ written notice if the other Party is in material breach of the Terms and does not remedy that breach after receiving such notice. Termination shall in no way impact current Employees participating in the Programs or Client’s obligation to pay for the Services.
6. Liability and Indemnity
IN NO EVENT SHALL ANY PARTY BE LIABLE TO THE OTHER PARTY OR TO ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE, OR PROFIT OR LOSS OF DATA OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. CLIENT SHALL DEFEND AND INDEMIFY GLOBAL ALUMNI, ITS AFFILIATES AND PERSONNEL AGAINST ALL THIRD-PARTY CLAIMS REGARDING USE OF THE SERVICES OR THE NEGLIGENT USE OR DISCLOSURE OF INTELLECTUAL PROPERTY.
7. Governing Law & Jurisdiction
The construction, validity and performance of the Terms and all matters relating to its interpretation and effect, and obligations arising from or connected with it, shall be governed by the laws of the State of Delaware and the Parties submit to the exclusive jurisdiction of the Delaware courts.
8. Miscellaneous
1. Neither Party shall be liable or responsible to the other Party, nor be deemed to have defaulted or breached the Terms, for any failure or delay in fulfilling or performing any term obligation when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of such Party. Parties are independent contractors. Client may not assign this Terms. Any term or provision of the Terms may only be waived by a writing signed by the Party so waiving. The Parties agree that the Terms, the Terms of Service of the Global Alumni Website, the Student Academic Policies of its respective university partner, and the Global Alumni Website Privacy Policy as well as those of its respective university partner shall constitute the entire agreement between the Parties relating to the Services to the exclusion of any other terms and conditions of either Party. In case of contradiction between the Terms and the Academic Policies, the Terms will prevail. Any notices shall be sufficiently given if given in writing and couriered or e-mailed to the address included in the Program request form.